Panther Valley Alumni Association
BY-LAWSPanther Valley Alumni Association
BY-LAWS
ARTICLE I – Name
This Association shall be know as
“Panther Valley Alumni Association, Inc.”.
ARTICLE II – Membership
Section 1 - Any
Panther Valley High School graduate, upon payment of annual dues will be a member in good
standing of this association.
Section 3 -
Membership dues are established at $10.00 per year for the year 2005. Future year dues
will establish by the Board of Director on a yearly base.
Section 4 – Any
member who have not paid their dues by January 1st of given year will be
considered a non-active member and will not have voting privileges, until their dues are
paid.
ARTICLE III – Purpose
1. To foster and perpetuate communication
among alumni.
2. To promote the interests of Panther
Valley and call attention to the advantages of Panther Valley as a school of learning.
3. To honor distinguished students,
faculty and alumni accomplishments.
4. To award academic scholarships to
graduating seniors of Panther Valley High School.
5. To host alumni functions.
ARTICLE IV – Governing Body
Section 1 – The
Alumni Association will elect a President, Vice-President, Secretary, and Treasurer.
a. A nomination meeting will be held
annually in October, followed by an election in December.
The officers’ terms will begin in January of the ensuring year.
b. Only a member in good standing may be
nominated for an office.
c. For a member who wishes to be nominated
for an office and cannot attend the nomination meeting, a request must be made in writing,
or verbally to another member regarding their interest and acceptance of a nomination.
d. Each officer will be elected by roll
call vote. Majority wins. In the event of a tie, there will be a re-vote at the following
meeting.
Section 2 - Duties of the President shall include, but not
limited to the following:
.
a. Appointing all committee members
b. Oversee all committees
c. Establish committees, as needed.
d. Co-sign all checks drawn by the
Treasurer for disbursement on money that has already been agreed upon by the Association.
e. Shall set dates, times, and
arrangements for each meeting.
f. Keep an accurate record of all members,
active as well as non-active.
g. Act in the best interest of the
Association at all times.
h. Will appoint officers, due to vacancies
until the election of officers.
i. In the event that a decision regarding the Association is needed, and a meeting can not be held to make that decision, the President is to do as he/she sees fit, in the best interest of the organization.
Section 3 – Duties of the Vice-President shall include, but not be limited to the following:
Assisting the President in his/her duties Conduct a meeting and assume all responsibilities of the President in his/her absence.
Chairperson for the Scholarship Committee.
Shall co-sign checks regarding disbursement of funds in the absence of either the President or the Treasurer.
Section 4 –
Duties of the Secretary shall include, but not be limited to the following:
a. Keeping accurate minutes at each
meeting, including attendance, and supply copies of the minutes to members at the
following meeting.
b. All correspondence for the association
including invitations, and sending cards as necessary.
c. In his/her absence at a meeting, ask a
member in good standing to assume responsibilities for that meeting and ensure the minutes
of the previous meeting are available.
d. Chairperson for the Membership
Committee.
e. Shall co-sign checks regarding the
disbursement of funds in the absence of either the President or the Treasurer.
Section 5 –
Duties of the Treasurer shall include, but not be limited to the following:
a. Keeping accurate financial records.
b. Provide a report at each meeting which
will include all receipts and disbursements made since the last meeting.
c. Co-sign all checks drawn from the
Association for disbursement on money that has already been agreed upon by the
Association.
d. Chairperson of the Finance Committee.
e. In his/her absence at a meeting, ensure
that a member in good standing is provided with the necessary information to make a
Treasurer’s report.
Section 6 –
Committees – Each committee shall have a minimum of five (5) members. Committees
meeting will be set at the discretion of the committee chairperson. The President shall serve on all committees. The
Association will establish the following committees:
a. Finance Committee – Chaired by the
Treasurer. Will handle all requests for funds other than those established by these
by-laws.
b. Scholarship Committee – Chaired by
the Vice-President. Will establish requirements and guidelines for presentation of
scholarships.
c. Membership committee – Chaired by
the Secretary. Will spearhead membership campaign. Will
coordinate the mailing campaign and local efforts. Membership drive will be from
January 1 to December 31 of each year.
d. By-laws committee – Will keep an
accurate record of all amendments made to the by-laws, as amended. Will review the by-laws
yearly and proposals for amendments, as needed. Will
have at least one updated copy of the by-laws available at all meetings. At the end of each year, mail a copy of the
by-laws to all members.
e. Audit committee – Will audit the
books as deemed necessary by the organization. Will
be appointed by the President.
Committees shall bring all
recommendations back to the Association for a final vote.
Section 7 – the by-laws of the Panther Valley
Alumni Association may be amended by a two-third (2/3) majority vote at any regular
meeting.
ARTICLE V – Budget
· scholarships
· alumni functions
· alumni administration
· capital improvement projects for the
School District
· See ARTICLE IV for special requests for
funding.
Section 2 – The
President and Treasurer shall establish a checking account, in the name of the
Association. All funds received by the
Association will be deposited into the account.
a. All
of the officer’s signatures will be available to sign financial transactions.
Section 3- All
checks will be co-signed by the President and the Treasurer. The Vice-President and/or Secretary will be
available to co-sign checks, in the event that the President or Treasurer are unavailable.
Section 4 –
Upon the dissolution of the corporation, assets shall be distributed for one or more
exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or
of the corresponding section of any future federal tax code, for a public purpose. Any such assets not so disposed of shall of by a
Court of Competent Jurisdiction of the county in which the principal office of the
corporation is then located, exclusively for such purposes or to such organizations, as
said Court shall determine, which are organized and operated exclusively for such
purposes.
ARTICLE VI – Miscellaneous Requests
At various times, the association may
be presented will requests by various groups, associations and/or clubs, both from within
and outside the Panther Valley School District for funds. These requests must be made in
writing with a minimum of information to include:
1. Reason for request
2. Amount of funds requested
3. Other sources of funding for this
project.
These requests will be presented to the
Finance Committee. The committee will present its recommendation to the Association at a
regular business meeting. The Association
will vote on each request.
ARTICLE VII – Order of Business
1. Call to Order.
2. Reading of the Minutes of previous
meeting.
3. Treasurer’s Report.
4. Presentation of Bills.
5. Communication.
6. Committee Reports
7. Unfinished Business.
8. New Business.
9. Anything for the good of the order.
10. Adjournment.
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